What are Todd County Public Records?
According to the Minnesota Statutes Section 13.03, Todd County public records include all government data created, maintained, collected, received, or disseminated by a government entity. This includes microphotographic, photostatic, photographic, or microfilmed records generated in the course of official government functions. As well as those pertaining to the state citizenry. The Minnesota state law, however, exempts certain laws from being made public. Generally, the public would not have access to the following records:
- The address of victims of sexual assault, harassment, domestic violence, or stalking
- If the data contains a videotape of a minor or alleged victim explaining, describing, denying, or alleging an act of physical or sexual abuse
- Educational data are typically data maintained by a public educational institution or agency. It could also be data maintained by an individual acting on behalf of an institution or agency related to a student.
- Data consisting solely of examination materials, testing materials, or scoring keys that are used to determine individual qualifications for appointing or promoting individuals in public service. Data that are used for the administration of a licensing exam, or academic exam, of which would undermine the honesty of the examination process if disclosed.
- Health data are considered nonpublic data. That is any data on individuals related to the description, identification, control, and prevention of disease. Such information, when collected, created, maintained, or received, by a political subdivision, department of health, or state systems, is considered nonpublic data.
- Data on sexual assault data are classified as private data.
- All data created by or maintained by the Department of Management and Budget.
- Social Security numbers.
- Weapons permit data is considered private.
- Records from financial institutions are considered private data.
- Accident reports are considered private data.
- Highway construction projects data.
- Police techniques are considered private.
In addition to government agencies, county public records may also be obtained from third-party websites. These non-government platforms come with intuitive tools that allow for expansive searches. Record seekers may either use these tools to search for a specific record or multiple records. Users are able to search third-party websites remotely for multiple records at a time with just the name of the record subject and their last known location, including the city, county or state. Third-party sites are not sponsored by government agencies. Because of this, record availability and results may vary.
Todd County Crime Statistics
Todd county crime statistics are maintained by the Minnesota Bureau of Criminal Apprehension. The Bureau functions under the Minnesota Department of Public Safety and is responsible for providing expert forensic services as well as criminal investigation services in Minnesota. The reported data is categorized by the nature of the offense, and is as follows:
- Murder 0
- Rape 9
- Robbery 1
- Aggravated 14
- Assault 48
- Burglary 189
- Larceny 10
- Motor Vehicle Theft 1
- Arson 0
- HumanTrafficking 272
- Forgery / Counterfeiting 66
- Fraud 0
- Embezzlement 2
- Stolen Property 125
- Vandalism 9
- Weapons 0
- Prostitution 19
- Other Sex Offenses 77
- Drug Abuse 0
- Gambling 3
- Family / Children 84
Are Todd County Criminal Records Public?
Yes, In Minnesota, criminal records are considered public information according to the provisions of the Freedom of Information Act. Hence, criminal records and information pertaining to arrests are made accessible to the general public. However, this typically excludes sealed juvenile records or certain criminal charges sealed by court order.
Criminal records offer information on criminal activities committed by certain persons. They contain the following information:
- Criminal’s name
- Disposition of all warrants
- Date of birth
- Physical descriptions
- Details of the arrest
- Crime summary
- Details of the conviction (name of a criminal offense)
In Minnesota, the Public Records Act does not restrict who can apply for access to criminal records. Requestors can access arrest records and conviction records from the appropriate law enforcement agencies. Certain criminal records are open access while others are limited access. Open access to certain criminal records ensures public safety while certain restrictions are placed on some criminal records in order to ensure that the privacy rights of witnesses in a case or victims in a case are protected.
Record seekers use the online criminal record search database for information on individuals convicted within the state of Minnesota. They can do this by entering the name and date of birth of the individual and click on the search button to run the search.
Record seekers can also visit the BCA (Minnesota Bureau of Criminal Apprehension) and check for names and records free of charge at the public terminal which can be found in the lobby. To obtain full criminal history a payment of $15 must be brought along by the requestor along with an informed consent form that is notarized and signed by the subject of the record and a large, self addressed manilla envelope. In person requests can be collected after three working days or sent to the requestor via mail using the addressed envelope.
A request to obtain copies of criminal records can also be sent via mail to the BCA. This request must include an informed consent form that is notarized and signed by the subject of the record as well as a self-addressed stamped envelope. Payment of $15 ($8 for charitable nonprofit organizations) must also be enclosed in the mail and can be in the form of a personal or business check, money order, or a cashier’s check. A response can be expected within two weeks after the request has been made.
All requests must include a correct spelling of the full name of the subject and subject date of birth.
Minnesota Bureau of Criminal Apprehension
CHA Unit
1430 Maryland Avenue
St. Paul, MN 55106
How to Obtain Todd County Police Reports and Arrest Records
Record seekers apply for Police Reports and Arrest Records through the Todd County Records Department records department at (320) 732-7748 or via mail to Todd County Sheriff’s Office
Individuals involved in an accident whose insurance company may require a copy of a report, can forward a copy to the Insurance Company, or authorize the Insurance Company to obtain that report provided their signature is on the document.This only applies to reports that are considered public.
Records can also be obtained in person at the Todd County Sheriff’s Office with the address below:
Todd County Sheriff’s Office
115 3rd Street S
Long Prairie MN 56347
(320) 732-2157
steve.och@co.todd.mn.us
How to Find Sex Offender Information in Todd County
In Todd County, sex offender information is contained in a public registry of persons convicted of committing a sex crime. The state of Minnesota provides and maintains public access to the Minnesota Predatory Offender Search through the Bureau of Criminal Apprehension. Record seekers may conduct searches on the platform and would be required to provide information such as county, city, or zip code.the following information could be provided on the site:
- Offender’s name
- Birthdate
- Race/Ethnicity
- Physical descriptors
- Release date
- Convicted offense
- Registered address
Information on certain individuals such as individuals convicted as juveniles, may not be included in the online registry. Generally, sex offenders must notifying the appropriate law enforcement agencies when changes occur in employment or residency details. For individuals who do not update their records on the registry, their information may not be accurate.
How to Find Todd County Inmate Records
The Todd County Sheriff’s Office maintains a current list of inmates incarcerated at the Todd County Detention Center. Individuals seeking to find inmate records such as a name, date of arrest, photo, and details of the arrest can simply check on the Todd County Inmates Roster and scan through for the information they seek. Individuals seeking to contact the detention center can use the information below:
Todd County Detention Center
15 3rd St. S.
Long Prairie, MN 56347
(320) 732-7743
Todd County Court Records
The District Court is the only court in operation within Todd County. The court has jurisdiction in all family, criminal, civil, probate, juvenile, and traffic cases filed within the County. The court can be accessed from Mon-Fri between 8 a.m.-4:30 p.m or contacted by email via the Minnesota Judicial branch. Court records in Todd County are maintained by the Court Administration and can be accessed by visiting Court Administration office located on the second floor of the Todd County Government Center.
Copies of records could be obtained at $0.25 per page for copies below 100 pages. For copies above 100 pages, actual costs can be charged. This does not include electronic records provided no paper copies are made. Record seekers can also bring along their own scanners or printers to obtain copies free of charge.
Location of Todd County Court
The District Court is located at:
Todd County Court Facility
221 1st Avenue South
Long Prairie, MN 56347
Phone: (320) 357-5005
Fax: (320) 732-2506
Are Todd County Court Records Public?
Yes, Todd County Court Records are generally public and are made available to record seekers for inspection or in some cases, copying. Court records and court administrators within Minnesota are considered accessible to members of the public for inspection or copying at all times provided it is during the regular office hours of the record custodian. Records considered to be nonpublic are not made accessible to the public.
Record seekers can search for records online via the Minnesota Court Records Online platform free of charge for cases filed before 1 July, 2015. Requestors can search by name, case number, citation number, attorney bar number, case category and county where the case was heard.
How to Obtain Todd County Civil Court Case Records
Civil Court Case Records can be accessed from the Todd County Court Administrator’s Office in person provided it is within the stipulated hours of operation of the office which is from 8am-4:30pm, Mondays to Fridays. Record seekers can search for records online via the Minnesota Court Records Online platform free of charge for cases filed before 1 July, 2015. Interested persons can search by name, attorney bar number, citation number, case number, and must provide information such as name of the requestor, date in which the case was filed, case category and the county where case was heard. Note that access cases filed prior to the 1st of July 2015 are limited and can only be accessed in person at the Todd County Administrator’s office via the address below:
Court Administrator
221 1st Ave S, Suite 100
Long Prairie, MN 56347
(320) 357-5005
How to Obtain Chambers County Criminal Court Case Records
Individuals seeking Todd County Criminal Court Case Records can obtain access to these records by visiting the Todd County Court Administrator’s Office in person within working hours which is from 8am-4:30pm, Mondays to Fridays. Copies of records could be obtained at $0.25per page for copies below 100 pages.
Record seekers can equally search for records online via the Minnesota Court Records Online platform free of charge for cases filed before 1 July, 2015. Interested persons can search by name, case number, citation number, attorney bar number and would be required to provide certain information such as Requestors name, date case was filed, case category and county where case was heard. Note that access cases filed prior to the 1st of July 2015 are limited and can only be accessed in person at the Todd County Administrator’s office
What are Todd County Vital Records
Todd County Vital Records are records of life events such as birth certificates, death certificates and marriage certificates which happen within Todd County. Not all Vital Records are public, but for those considered to be public records, Record Seekers can access these records via the Todd County Recorder and Registrar of Titles page on the Todd county website. These records can be obtained by filling out the forms applicable which can be found on the Recorder and Registrar of Titles page on the official Todd County website.
Applicants can submit the filled out application form in person after signing in front of a notary public or can submit applications via mail. Faxed or rushed orders attract an extra fee of $7 and faster return service attracts an additional fee of $17.50.
Completed application forms can be submitted to the address below:
Todd County Recorder
215 1st Avenue South Suite 203
Long Prairie MN 56347
Fax: (320) 732-4001
Divorce Records
In Todd County, divorce record is an official document that confirms the end of a marriage. This could be a divorce decree or a divorce certificate. In Todd County, these records can be obtained in person at the Todd County Recorder and Registrar of Titles office.
Divorce records can also be accessed online via the Minnesota Judicial Branch provided they have the divorce case number.
While a divorce certificate is a less detailed divorce record containing the major facts of the event, a divorce decree shows the court’s final disposition, including the division of assets and liabilities, custody arrangement, and child support.
Marriage Records
A Todd county marriage record is an official document that shows that a couple has received a marriage license and have solemnized their union. Marriage records can be accessed at the Todd County Recorder and Registrar’s office. To access these records, Record Seekers must complete the Marriage certificate application form. which can be found on the Recorder and Registrar’s page of the Todd County Official Website and submitted in person or via mail along with payment. The certificates cost $9 each. Faxed or rushed orders attract an extra fee of $7 and faster return service attracts an additional fee of $17.50.
Todd County marriage records can also be obtained by searching on the Minnesota Official Marriage Systems website. Record seekers would be required to provide information such as County where the certificate was issued and name of both applicants.
Birth Records
A Todd county birth record contains information collated about both mother and child at the time of birth. According to Minnesota law not everyone can access birth documents. A birth certificate can be purchased for a person who was born in Minnesota from the Todd County Recorder and Registrar’s office.
Todd County birth certificate costs $26.00 and $19.00 is charged for any additional certificate after the first. Record seekers are required to complete the Birth Certificate Application Form and submit in person after signing in front of a notary public or can submit applications via mail. Faxed or rushed orders attract an extra fee of $7 and faster return service attracts an additional fee of $17.50 and should be submitted to the address below:
Todd County Recorder
215 First Avenue South
Suite 203
Long Prairie, MN 56347
Phone: (320) 732-4428
Fax: (320) 732-4001
Death Records
Todd County death records generally provide death details, such as the name of the deceased, age at death, date of death, and the gender of the deceased. Access to death records is restricted to certain persons such as the
- Deceased’s child
- Parent, Legal spouse
- Sibling
- Legal guardian
Representatives of the parties Todd County birth certificate costs $13.00 and $6.00 is charged for any additional certificate after the first. Record seekers are required to complete the Death Certificate Application Form and submit in person after signing in front of a notary public or can submit applications via mail along with valid means of identification. Faxed or rushed orders attract an extra fee of $7 and faster return service attracts an additional fee of $17.50.
